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Enhancing Project Management Tracking to Facilitate the Protocol Development Process

Thursday, November 07, 2013 — Poster Session II

12:00 p.m. – 2:00 p.m.

FAES Academic Center (Upper-Level Terrace)




  • SM Albert
  • SL Kopka
  • TJ Miller
  • LA Timmer
  • MF Galcik
  • DG Chaitt
  • JF Pierson


Human subjects protection and regulatory review processes are often complex and multi-departmental, and are perceived as barriers by research staff. The goal of the PDP is to facilitate protocol start-up, thereby freeing NIAID investigators to focus on the actual implementation of research protocols. Creation of a specific project management module has enabled the PDP to work more efficiently through use of a queriable database that tracks milestones and prioritizes project management and logistics. Systematized project processing allows the PDP team to identify operational needs, required resources, and timelines at project initiation. This tracking enables effective streamlining of the development process and keeps all applicable departmental requirements and deadlines transparent throughout the project. In addition, close collaboration between the PDP team, the branch, and NIH entities aids identification of resources and key components early in the development process and keeps all stakeholders engaged. The module serves multiple functions, such as time charging, and feeding into other department-specific modules. Metrics can be extracted, allowing for visual displays of protocol status, staff assignments, and comprehensive, detailed project overviews. Given the current uncertainty of research budgets, it is imperative that programs track milestones and key performance indicators to streamline processes and optimize program performance.

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